Help & Guide

Everything you need to know about using LRCS.

Attendee Help

An access code is a short alphanumeric code that was included in your registration confirmation email. You pair it with the email address you used to register.

You will be asked for this code the first time you open the Attendees, Discussions, or any attendee profile page. Once entered it is remembered for the rest of your visit, so you only need to type it once per browser session.

If you cannot find your code, contact the event organiser and ask them to resend your registration details.

The Sessions page (the home page) lists all sessions for the current event, split into Upcoming and Past.

  • Each card shows the title, track badge, description, location, and start time.
  • If the session is online, a Join Meeting button links directly to the virtual room.
  • Click Session Discussion to open the dedicated discussion page for that session.

No login is required to browse sessions.

The Attendees page lists all registered attendees for the current event. You need your email + access code to view it.

  • Click any attendee card to view their full profile, including any social handles they have chosen to make public.
  • You can send a direct message to any attendee from their profile page.

Attendees who have chosen to hide their profile from the attendee list will not appear in this list.

Access your own profile via My Profile in the navigation bar (visible once you have unlocked the site with your access code).

From your profile you can update:

  • Name, email, title, company
  • Social handles: Bluesky, Mastodon, Signal, LinkedIn, and mobile number
  • Per-handle visibility toggles — check the box next to each handle to share it with other attendees; leave it unchecked to keep it private
  • Attendee visibility — you can hide yourself from non-admin attendee lists for individual events if you are registered to multiple events

Your profile photo is pulled automatically from Gravatar using your registration email address. Update it at gravatar.com.

The Discussions page has two parts: a collapsed Session Q&A section with links to each session thread, and a General Posts section for broader event discussion.

Accessing discussions requires your email + access code.

  • Open Session Q&A to browse the list of session titles, then select a session to open its dedicated discussion thread page.
  • Use the message form on a session discussion page to add your question or response to that session thread.
  • Use Reply to this message on a session discussion page to respond directly to a specific message in the thread.
  • Use Write a Post in General Posts to publish a topic that is not tied to a specific session.
  • Use the vote arrows on the left side of general posts to surface the most useful contributions.
  • Use Reply to this post to respond inside a general post thread.
  • Use the pagination links at the bottom to browse more posts.

You can send private direct messages to other registered attendees.

  • Start a new conversation by visiting an attendee's profile page and clicking Send Message.
  • View all your conversations via Messages in the navigation bar. A red badge shows the number of unread messages.
  • Select a conversation in the left panel to read the thread, reply to individual messages, or send a new message at the bottom of the thread.

Presenter Help

Presenters have a dedicated portal separate from the attendee area. Visit Presenter Login and enter:

  • The email address your profile was created with
  • Your presenter access code, provided by the event organiser

If you have not received an access code, ask the organiser to generate one for you from the Admin → Presenter Access Codes page.

Once logged in to the Presenter Portal, use the Upload File panel to attach slides, recordings, code samples, or any other materials:

  1. Optionally select the session the file belongs to (leave blank if it applies to your talk generally).
  2. Choose a file (maximum 50 MB).
  3. Click Upload.

Uploaded files appear in the Uploaded Files table below. You can Download them again at any time, or Delete them if you need to remove or replace a file.

Attendees can see a materials link on your public presenter profile page. To set or update it:

  1. Go to Presenters in the navigation and click your own name.
  2. Scroll down to Share Session Materials.
  3. Enter your presenter email (for verification), paste the URL for each session, then click Save Materials.

This is separate from file uploads — it holds one public URL per session (e.g. a Google Slides link, a GitHub repo, or a YouTube recording).

Your assigned sessions are listed in the Presenter Portal under Your Sessions. Click Open Session Q&A Thread from a session page to open that session's dedicated discussion page.

Presenter replies are highlighted in the Session Q&A thread so attendees can distinguish official responses from the wider conversation, including direct replies to specific messages.

Admin Help

Go to Admin in the navigation bar and enter the admin password set during installation (or in config.php).

Use the Event dropdown in the top-right of the admin navbar to switch between events without leaving the page you're on.

Go to Admin → Open Event Management.

  • Create a new event — enter a name and optional start/end dates from the Admin home page.
  • Edit an event — update the name, dates, and logo from the Event Management page.
  • Clone an event — copies the event structure (sessions, presenter links, settings) to a new event, leaving attendee lists empty.
  • Archive/Unarchive — archived events are hidden from the public event switcher but remain accessible to admins.
  • Copy participant link — copies a shareable URL that lands attendees on the correct event.

From the Admin home page, use the Bulk Upload Registrants card:

  1. Download the CSV template (or export directly from RegFox or Eventbrite).
  2. Ensure the file contains at minimum: Name and Email columns. Title and Company are optional.
  3. Choose the file and click Import Registrants.
  4. A download starts automatically with an Access Code column added — distribute these codes to your attendees so they can unlock the site.

You can also add individual registrants without a CSV via Admin → Manage Registrants → Add Single Registrant.

From the Admin home page, use the Bulk Upload Sessions card:

  1. Download the CSV template and fill it in — required columns are Session Title and Start; optional columns are Description, Location, Track, End, and Presenters.
  2. The Presenters column should contain one or more email addresses separated by commas, spaces, or semicolons. Matching presenter profiles are linked automatically on import.
  3. Choose the file and click Import Sessions.

To edit a session after import, go to Admin → Manage Sessions, find the session, and click Edit.

From the Admin home page, use the Bulk Upload Presenter Profiles card:

  1. Download the CSV template — required columns are Name and Email; optional columns are Title, Institution, and Bio.
  2. Choose the file and click Import Presenters.

After import, any sessions whose Presenters column contains a matching email address are automatically linked to the new presenter profile.

Go to Admin → Presenter Access Codes.

  • Click Generate Code next to a presenter who does not yet have one.
  • Click Regenerate Code if a presenter's existing code needs to be replaced (the old code stops working immediately).
  • Share the code with the presenter alongside their login email so they can access the Presenter Portal.

Go to Admin → Manage Registrants, search for the registrant, and click Edit.

From the edit form you can change:

  • Name, email, title, company
  • Social handles and their visibility toggles
  • The registrant's access code (regenerate it here if needed)
  • Whether the attendee is hidden from non-admin attendee lists for this event